Digital Humanities Now PRIVACY NOTICE
Effective as of September 10, 2025 and supersedes and replaces any prior Privacy Notice.
I. SCOPE OF THIS PRIVACY NOTICE
Digital Humanities Now is a project of the Corporation for Digital Scholarship. Corporation for Digital Scholarship (“Organization”, "us", "we" or "our") is committed to protecting the privacy of the individuals about whom we control and process “personal information” (also known as “personal data”). While various laws define personal information differently, in general terms it means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a data subject (and under one or more laws a household), and where a particular law that is applicable has a different definition, the definition under that law will apply. This privacy notice ("Privacy Notice") is designed to assist you in understanding how we “process”, protect, retain, and destroy the personal information of individuals covered by this Privacy Notice (“data subject”, “you”, or “your”). “Process” means any operation or set of operations that are performed on personal information or on sets of personal information, whether or not by automated means, such as the collection, use, storage, disclosure, analysis, deletion or modification of personal information. When we discuss personal information that we are processing, that includes processing that we do, as well as processing undertaken on our behalf by others. This Privacy Notice covers our activities in our role as “controller” of your “personal information”. “Controller” means that we are the one responsible for determining the purposes and means for processing personal information. As used in this Privacy Notice, the term “disclose” means to disclose, provide to, or provide access to personal information to those outside our Organization, and includes situations where the personal information is obtained and processed directly by them on our behalf.
This Privacy Notice covers personal information we obtain from you directly and from other sources, including situations where others are processing personal information on our behalf. It applies when you visit our Digital Humanities Now website(s), use any of our Digital Humanities Now online applications or other services, or otherwise engage or transact business with us in connection with Digital Humanities Now. Corporation for Digital Scholarship’s general Privacy Notice may be viewed at this link: https://digitalscholar/governance/privacy/.
II. CONTACT US
For more information about our privacy practices, or if you have questions or concerns regarding our Privacy Notice, our privacy practices, the security of your personal information, including at our website or other services, or any rights you might have with regard to the personal information we obtain about you, you may contact us in one or more of the following ways:
Mail: 8300 Boone Blvd., STE 500, Vienna VA, 22042
Email address: dhnow@pressforward.org
III. OUR ACTIVITIES WITH RESPECT TO PERSONAL INFORMATION
In this Section III of this Privacy Notice, we discuss our processing activities in relation to your personal information. The information is presented for each category of personal information that we process, and the processing details within each category apply to that category as a whole.
With regard to disclosing of personal information in particular, in subsection A below we discuss disclosing personal information to processors and others providing services to us or on our behalf. In subsection B, we discuss situations where we may disclose your personal information to others outside our organization.
In subsection C, we also provide more detail about information collected through online technologies, including a discussion about cookies and any other technologies that we and/or others acting on our behalf may use with regard to processing personal information.
RETENTION AND DESTRUCTION OF PERSONAL INFORMATION
Data subjects’ personal information is retained in paper and/or electronic document/records.
We typically maintain personal information contained in documents/records according to our document retention policies, plans or programs. The time periods of retention may range from 3 months to indefinitely according to the nature of the type of personal information and/or information documents/records.
In some cases certain personal information may be retained for an extended period of time, or even indefinitely (depending on the circumstances) under the following circumstances:
- to comply with legal obligations;
- to protect or enforce our rights or defend us against claims and legal actions;
- to prove ownership of property
- to prove resolution of claims/disputes
- for historical reasons pertaining to our business (for example, to analyze trends over time, understand past business practices, support future strategies and decision making, provide context for current operations, support research and historical analysis, and/or document significant events in our Organization’s history)
While we maintain such personal information we continue to apply our security standards and procedures to protect it.
We destroy your personal information when it will no longer be retained by us, using methods designed to render the personal information unreadable, undecipherable and irretrievable.
A. CATEGORIES OF PERSONAL INFORMATION THAT WE PROCESS AND DETAILS RELATING TO THE SAME
1. IDENTIFIERS (This category of personal information covers various types of information used to identify data subjects (and under certain laws a household), alone or in conjunction with other information.)
We process personal information in this category, such as:
Direct Personal Identifiers, such as: real name (first & last); email address(es); password(s); screen or user name; Internet Protocol (IP) address;
Technological Identifiers (This subcategory of Identifiers covers the use of cookies and/or other technologies where they are used to IDENTIFY a unique individual (or under certain laws a household) alone or in conjunction with other information; more detailed explanation of cookies and other technologies is provided in Subsection C below). We process technological identifiers, such as: necessary cookies; persistent local storage; embedded scripts; entity tags/e-tags; browser caching; embedded links; XML feeds.
The personal information that we process in this category is obtained from the following sources: directly from the data subject.
We process the personal information in this category for the following reasons:
- Communications: communicate with data subjects, including responding to inquiries and requests
- Customer support: provide customer support
- Legal obligations: comply with regulatory and/or other legal obligations; comply with subpoenas or other legal process; comply with law enforcement investigations and action
- Protection of rights and interests: protect our rights, including defending and prosecuting legal actions
We generally retain the personal information in this category according to the criteria set forth at the beginning of Section III under the heading “RETENTION AND DESTRUCTION OF PERSONAL INFORMATION”.
We disclose the personal information in this category to the following categories of recipients who are outside our Organization: software as service providers; web hosting providers.
Other potential recipients are identified in Section III.B.2 of this Privacy Notice.
We disclose the personal information in this category to those recipients for the following reasons: for the recipients identified in the preceding section to provide services to or on behalf of the Organization; for the reasons identified in Section III.B.2 of this Privacy Notice;
We do not sell your personal information in this category. We do not use personal information in this category for targeted, cross-contextual or behavioral advertising.
2. COMMUNICATIONS (This category covers personal information in the nature of communications with or that relate to a specific data subject that our Organization maintains or otherwise processes.)
We process personal information in this category, such as: letters and other postal mail communications; email; online forms.
The personal information that we process in this category is obtained from the following sources: directly from the data subject
We process the personal information in this category for the following reasons:
- Communications: communicate with data subjects, including responding to inquiries and requests
- Legal obligations: comply with regulatory and/or other legal obligations; comply with subpoenas or other legal process; comply with law enforcement investigations and action
- Protection of rights and interests: protect our rights, including defending and prosecuting legal actions
We generally retain the personal information in this category according to the criteria set forth at the beginning of Section III under the heading “RETENTION AND DESTRUCTION OF PERSONAL INFORMATION”.
Except for potential recipients and the associated reasons identified in Section III.B.2 of this Privacy Notice, we do not disclose the personal information in this category to others outside our Organization.
We do not sell your personal information in this category. We do not use personal information in this category for targeted, cross-contextual or behavioral advertising.
B. ADDITIONAL DETAILS ABOUT OUR DISCLOSING OF PERSONAL INFORMATION
Here are some other details about our disclosing of personal information.
1. Lists of our specific processor/service providers
A list of our current processors/service providers with links to their respective privacy notices/ policies, and a brief description of the services they provide to us, is located here:
- Amazon Web Services (data storage): https://aws.amazon.com/terms/?nc1=f_pr https://aws.amazon.com/privacy/?nc1=f_pr
- Google Workspace: https://workspace.google.com/terms/premier_terms/ https://cloud.google.com/terms/cloud-privacy-notice https://cloud.google.com/terms/data-processing-addendum?hl=en
The list may be updated by us from time to time, and should be checked regularly by you.
If you engage with any of these processors/ service providers for your own purposes apart from what they are doing for us, you will be subject to their privacy practices and notices/policies and we have no responsibility for the same. In such cases we recommend that you review their privacy notices/policies to learn how they use your personal information.
2. Others to whom we may disclose your personal information and the purposes for doing so
In addition to the reasons for disclosing your personal information for our routine business and commercial activities as discussed in Subsection III.A above, we also may disclose your personal information to certain third parties for the reasons described in the chart below.
THIRD PARTY RECIPIENTS OF PERSONAL INFORMATION
| Category of Third Party | Purpose for Disclosing Personal Information |
| insurers | in connection with obtaining liability and/or other insurance coverage to protect our rights, interests, and property, and in some cases the rights, interests and/or property of others; in connection with claims brought by or against our Organization and/or our personnel as needed |
| legal counsel | for legal representation and advice, including in connection with claims by and against our Organization and/or its personnel; to protect our rights, interests, and property, and in some cases the rights, interests and/or property of others |
| government authorities | to comply with applicable laws, regulations, rules and the like, including any reporting obligations; to comply with legal process or governmental requests or orders served on us, including to meet national security requirements, and in connection with investigations |
| law enforcement authorities | to comply with legal process or governmental requests or orders served on us, including to meet national security requirements, and in connection with investigations; protect the security and integrity of our software, systems, products and services; protect and enforce our rights, policies, and agreements; protect the interests of users of our websites, mobile apps (if any), and services, the interests of others acting on our behalf, and the public (where applicable), from harm and /or illegal activities; detect, prevent and/or otherwise address fraud, security or technical issues, respond to an emergency which we believe in good faith requires us to disclose information to assist in preventing the death, serious bodily injury, or harm to any individual or their property, or harm to the business interests or property of individuals or entities |
| courts and other tribunals | to comply with legal process, orders and the like issued by such tribunal, including to meet national security requirements, as well as investigations; in connection with claims brought by or against our Organization and/or its personnel; to protect our rights, interests, and property, and in some cases the rights, interests and/or property of others; protect the security and integrity of our software, systems, products and services; protect and enforce our rights, policies, and agreements; protect the interests of users of our websites, mobile apps (if any), and services, the interests of others acting on our behalf, and the public (where applicable), from harm and /or illegal activities; detect, prevent and/or otherwise address fraud, security or technical issues, respond to an emergency which we believe in good faith requires us to disclose information to assist in preventing the death, serious bodily injury, or harm to any individual or their property, or harm to the business interests or property of individuals or entities |
| experts; investigators | in connection with claims brought by or against our Organization and/or its personnel; to protect our rights, interests, and property, and in some cases the rights, interests and/or property of others |
| litigants and their legal counsel | in connection with claims brought by or against our Organization and/or its personnel |
Notwithstanding any restrictions or limitations on our use of your personal information, we may transfer, sell or assign your personal information to third parties as a result of the sale, merger, consolidation, change in control, transfer of substantial assets, or a bankruptcy, reorganization or liquidation proceeding, involving us.
C. ADDITIONAL DETAILS ABOUT COOKIES AND OTHER TECHNOLOGIES WE USE
In this section we discuss what cookies are and which if any we use. Where we use other technologies similar to cookies we discuss those as well.
COOKIES
Cookies are small text or data files that are placed on your computer or other device that you use to access our website. Cookies provide a sort of memory for web pages. Cookies may be distinguished by who is setting the cookie on your device when you visit a website. A “first party cookie” refers to cookies set by us as the controller or operator of the site or by a processor acting on our behalf. On the other hand, a “third party cookie” refers to cookies that are set by other controllers that do not operate the particular site. Also, cookies are sometimes characterized by their duration. A “session cookie” is a cookie that is automatically deleted from your computer or device when you close your browser, whereas a “persistent cookie” is a cookie that remains stored in your computer or device until a defined expiration date and/or until you take steps to remove it.
Below is a general description of cookies, why they are used, and which ones we use, ourselves and/or through our processors/service providers.
a. Necessary Cookies: These cookies are necessary to provide use of a website. We use necessary cookies.
b. User Experience Cookies: These cookies improve/enhance your user experience of a website by enabling the site to remember information that changes the way the site behaves or looks, such as by setting your language preference, remembering your name or location, keeping you logged in, or providing enhanced or more personalized features. Please note that where you specifically request the relevant function that requires such cookies, that processing typically is treated as necessary. We use user experience cookies.
c. Analytical Cookies: These cookies collect information about your use of a website to analyze certain of your activities to help with understanding how visitors interact with the site, including estimating the number of unique visitors to the site and to specific pages within the site, to detect the most preeminent search engine keywords that lead to the site and to specific pages within the site, to identify site navigation issues, and to see how visitors move around the site. We do not use analytical cookies.
d. Marketing Cookies: These cookies are used to track site visitors/users across third-party websites, including tracking browsing habits such as what pages a visitor/user visits, what items are viewed and how many times, and to display ads and provide focused advertising for goods or services that might be relevant or of interest to the particular visitor/user. We do not use marketing cookies.
e. Social Media Cookies: These cookies are set by third party social media platforms, may be integrated into a website, and are stored on a user’s device and/or browser, to track how individuals interact with the social media platforms. They can be used, for example, to identify when a user is signed into their social media account, how a user interacts with the social media platform, including advertisements on the platform, or other website, and to determine what types of advertisements to show individuals. In that sense they are similar to marketing cookies. They disclose information to social media networks, and may also may be used to facilitate a more personalized browsing experience, or see embedded videos on a website. We do not use social media cookies.
You may be able to adjust your cookies preferences and even remove and disallow cookies through your browser settings. While you may be able to adjust your browser settings to remove Necessary Cookies, these cookies are not optional if you wish to use the features of the website or services to which they relate. While the other cookies identified above are optional, we recommend their use in order to provide certain direct or indirect benefits to you (e.g., the efficiency and improvement of our site or services).
D. AGE RESTRICTIONS; CHILDREN UNDER THE AGE OF MAJORITY; NOTICE TO PARENTS AND LEGAL GUARDIANS
We do not market to or intend to solicit individuals under the age of 13, or obtain such information from our online activities. We do not knowingly process any personal information of individuals under the age of 13. We take children’s privacy seriously, and encourage parents to play an active role in their children’s online experience at all times. If we become aware that we have inadvertently received personally identifiable information from a user under the age of 13, we will use reasonable efforts to delete such information from our records.
E. THIRD PARTY SERVICES
Our website and/or services may contain links to third-party websites. If you access any third-party website links, you will leave our website and services. We do not control those third-party sites or their privacy practices, which may differ from our practices. We are not responsible for the privacy practices or content of linked third party sites. We do not make any warranty or representation regarding, nor do we endorse, any such websites or the information or content appearing thereon or any of the products or services described therein, or the accuracy of the same. The personal information you choose to provide to or that is collected by these other parties is not covered by our Privacy Notice. We encourage you to review the privacy notices/policies of any third party before submitting your personal information. If you decide to access linked such websites, you do so at your own risk.
F. SUBMISSIONS
Our services, or certain aspects of them, may contain features that allow you to disclose information and content, and other personal information, on message boards, chat rooms or similar discussion forums, blogs, wiki pages, reviews, public profiles, and the like (collectively defined here as “Submissions”). All Submissions are provided by you voluntarily and at your sole discretion. Please note that Submissions are public information and can be read, collected, and used by us, other users of these forums, and the general public. Submissions could be used by persons outside our Organization to send you unsolicited messages or for other purposes. We are not responsible for the personal information or other information or content you choose to submit in Submissions.
G. HOW WE PROTECT PERSONAL INFORMATION WE COLLECT
We have put in place security measures intended to protect the personal information we process. We take reasonable administrative, technical, and physical measures to safeguard against unauthorized access to, use, alteration, destruction, disclosure and transfer of, and accidental loss, alteration, and destruction, of the personal information we process.
Unfortunately, no data transmission over the Internet or method of storage can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot ensure or guaranty the security of any personal information. Any personal information you transmit to us is at your own risk.
H. OPT-OUT/UNSUBSCRIBE
If you sign up/subscribe to our newsletter(s) or other publications (if any) and you no longer wish to receive the same, you may unsubscribe by using the opt-out/unsubscribe link located within each newsletter or other publication, or by contacting us via e-mail at dhnow@pressforward.org.
If you do not wish to receive information or other material from us other than newsletter(s) or publications, you may "opt-out" of receiving these communications by contacting us via e-mail at dhnow@pressforward.org.
I. CORRECTIONS; UPDATES
If you wish to change contact information that you previously provided to us, you may do by logging into your account if you are a subscriber, or by sending us an e-mail at: dhnow@pressforward.org. We will use reasonable efforts to ensure that your information is changed in our records.
IV. YOUR RIGHTS WITH REGARD TO YOUR PERSONAL INFORMATION THAT WE PROCESS
Various personal information privacy laws, both in the United States (including a number of state privacy laws), and abroad, provide certain rights to data subjects. The rights covered under a particular law vary by the jurisdiction and the specifics of the law.
Below is a list of data subject rights that may be recognized under various privacy laws. The laws vary as to what rights they cover. In addition to any jurisdictional supplement to this Privacy Notice under Section VII, if you believe you may have a right to, and would like to, exercise any of the potential rights below, please contact our Data Privacy Manager in one of the manners set forth at the end of this Section and we will address your request(s) in accordance applicable law. Please note that none of the rights might apply to you, and even where they do there might be exceptions to or limitations on our obligation to comply with your requests.
Your rights may include some or all of the following:
(a) The right to know what personal information will be processed
(b) The right to know what personal information has been processed
(c) Right of access to the personal information (including obtaining a copy)
(d) Right of rectification/correction of personal information
(e) Right of erasure of personal information (the “right to be forgotten”)
(f) Right to restriction of processing of personal information (e.g., limitation on what may be collected or what it may be used for)
(g) Right to object to certain processing of personal information
(h) Right to data portability of personal information (that is, to have the personal information transferred in an appropriate format)
(i) Right to know what personal information has been disclosed to others, to whom (in some cases by category of recipient and in other cases potentially the actual identity of the recipient), and in some cases why
(j) Right to opt-out of disclosing of personal information, including for targeted, behavioral, and/or cross contextual advertising purposes (or in some instances consent may be required to disclose the personal information)
(k) Right to know what personal information has been sold, to whom (in some cases by category of recipient and in other cases potentially the actual identify of the recipient), and in some cases why
(l) Right to opt-out of sale of personal information (or in some instances consent may be required to sell the personal information)
(m) Right to know about information collected about minors, and, as applicable, to refuse/opt-in/opt out of such collection; while generally a minor is an individual under the age of majority in a particular jurisdiction, the age for purposes of various privacy laws varies (e.g., children under age 13 for purposes of certain laws such as the Children’s Online Privacy Protection Act (“COPPA”))
(n) Right to know about, and in certain cases not be subject to automated individual decision making (which may include profiling); automated individual decision making is use of processes that do not include human decision making, such as online job screening or preliminary loan application forms that make a determination automatically based on information populated by the data subject)
(o) Right to not be discriminated against as a result of exercising rights under the applicable law(s)
(p) Right to have us honor global privacy controls/opt-out preference signals
Some browsers allow you to automatically notify websites you visit not to track you, by using a "Do Not Track" signal. There is no consensus among industry participants as to what "Do Not Track" means in this context. Like many websites and online services, we currently do not alter our practices when we receive a "Do Not Track" signal from a visitor's browser. We do not honor requests for or respond to Do Not Track signals/requests. To find out more about "Do Not Track," you may wish to visit www.allaboutdnt.com.
Our Data Privacy Manager contact information:
Mail: 8300 Boone Blvd., STE 500, Vienna VA, 22042
Email address: dhnow@pressforward.org
V. INTERNATIONAL TRANSFER OF PERSONAL DATA
We are located in the United States of America (“USA”). If you communicate with us, utilize our services, including our website(s), and mobile applications (where applicable), or otherwise engage in transactions with us from a location outside the USA, your communications and transactions will result in transferring your personal information across international borders. While that personal information is primarily processed and stored in the USA, it also may be accessed, processed and stored in locations outside the USA, including locations that might not be in the country where you are located. For example, we disclose your personal information to our processors/service providers, who process and store your personal information where their operations are located, which could be outside of the country where you are located and/or outside the USA. The USA and other countries where your personal information could be accessed, processed or stored may not have privacy and data protection laws and enforcement procedures equivalent to the laws of the country where you are located. Whenever we transfer your information, we take steps to protect it as described in this Privacy Notice.
VI. CHANGES TO PRIVACY NOTICE
We may change our Privacy Notice at any time by updating this posting. Changes to our Privacy Notice will be effective when posted and the new effective date will be identified. If we have referenced this Privacy Notice in connection with a contract with you that requires other specific means of providing you notice of changes to the Privacy Notice, we will provide notice to you as required by the contract.